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SharePoint Server 2007 enterprise content management solution offers new

records management capabilities.

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    REDMOND, Wash., May 29 /PRNewswire-FirstCall/ -- Microsoft Corp.
 (Nasdaq:   MSFT)today announced that Microsoft(R) Office SharePoint(R) Server
 2007 has received U.S. Department of Defense (DoD) 5015.2 certification.
 Endorsed by the National Archives and Records Administration, the 5015.2
 standard on which the DoD certification is based serves as the benchmark
 for government and corporate organizations that manage records and
 documents.
     (Logo: http://www.newscom.com/cgi-bin/prnh/20000822/MSFTLOGO)
     "As government regulations around information management and
 preservation have increased, many organizations have taken a hard look at
 their records management practices," said Jeff Teper, corporate vice
 president of the Office SharePoint Server Group at Microsoft. "We made
 enterprise content management a major focus during the development of
 Office SharePoint Server 2007, and we're pleased that our customers can now
 have the confidence of knowing it has been approved through the DoD's
 rigorous 5015.2 certification process."
     Microsoft utilized the SharePoint platform in meeting the DoD 5015.2
 criteria, integrating Exchange Server 2007 and extending SharePoint Server
 2007's records management capabilities with an add-on pack that will be
 available free to customers later this year.
     "While highly regulated industries such as financial services,
 utilities and pharmaceuticals have always had records retention
 requirements, changes in government regulations, such as the U.S. Federal
 Rules of Civil Procedure, will have an impact on companies across the board
 as they realize the need to implement records management to address new
 electronic discovery requirements," said Kenneth Chin, research vice
 president at Gartner Inc. "Gartner recommends that enterprises use the DOD
 5015.2 standard as a key requirement when acquiring any records management
 product, along with consideration of local standards."*
     Spanning the Spectrum of Enterprise Content and Records Management
 Needs
     While enterprise content management (ECM) has become a top priority for
 CEOs and IT executives alike, every industry and organization has unique
 ECM needs. Microsoft developed Office SharePoint Server 2007 to provide a
 robust and unified platform that organizations can customize and implement
 to meet their specific needs. The Microsoft ECM solution provides
 capabilities to manage the entire life cycle of unstructured content from
 creation to expiration. These capabilities include document management,
 records management, Web content management, workflow and forms solutions.
     With respect to records management and compliance, Office SharePoint
 Server 2007 offers the following integrated capabilities:
     -- Information management and retention enables organizations to control
        the way content is managed to enforce compliance with corporate, legal
        or governmental policies. To define information management policies for
        their sites, organizations can use the following predefined policy
        features individually or in combination: auditing, bar codes and
        expiration. They also can develop custom information management
        policies.
     -- The Records Center site template is designed to help organizations
        implement their records management and retention programs. This site
        template extends standard Office SharePoint Server 2007 features with
        additional records management capabilities: vault abilities that help
        ensure the integrity of records stored within the Records Center,
        records routing, information management policy enforcement, and the
        ability to add records that are subject to litigation or investigations
        to a hold list.
     -- eDiscovery in Office SharePoint Server 2007 enables organizations to
        streamline the process of document retrieval with integrated search and
        the placing of records on hold that are subject to litigation or
        investigation. Records on hold are suspended from records management
        policies and expiration, ensuring access throughout the litigation
        process.
     -- Information Rights Management (IRM) allows organizations to limit the
        actions that users can take on files that have been downloaded from
        SharePoint lists or libraries. IRM encrypts the downloaded files and
        limits the set of users and programs that are allowed to decrypt these
        files. IRM can also limit the rights of the users who are allowed to
        read files so they cannot take actions such as printing copies of the
        files or copying text from them.
     More information on records management in Office SharePoint Server 2007
 can be found at http://office.microsoft.com/sharepoint.
     Founded in 1975, Microsoft is the worldwide leader in software,
 services and solutions that help people and businesses realize their full
 potential.
     * Gartner, "MarketScope for Records Management, 2007," Jan. 30, 2007
     Microsoft and SharePoint are trademarks of the Microsoft group of
 companies.
     The names of actual companies and products mentioned herein may be the
 trademarks of their respective owners.
 
 

SOURCE Microsoft Corp.

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