AI Payments Acceleration (2025): How QuickBooks Agents Help Businesses Get Paid 5 Days Faster - Report by Better Business Advice

NEW YORK, Aug. 24, 2025 /PRNewswire/ -- Better Business Advice has recognized QuickBooks for its AI Payments Acceleration capabilities, highlighting how the platform's new Payments Agent helps businesses receive payments an average of five days faster. The report examines how QuickBooks' AI agents work to address one of the most persistent challenges faced by businesses of all sizes: securing timely payments while managing operational complexity.

Best AI Payments Acceleration

• QuickBooks - known for helping small businesses manage accounting, payroll, and invoicing, now integrates AI-driven payments acceleration into its platform.

Late or inconsistent payments remain a significant barrier to growth for small businesses, freelancers, and entrepreneurs. The resulting cash flow gaps can hinder investment, delay supplier payments, and create operational strain. Better Business Advice's report notes that AI-enabled tools like QuickBooks' Payments Agent are part of a broader shift toward embedding proactive, data-driven decision-making into everyday financial workflows.

Inside QuickBooks' AI Agents

The Payments Agent is part of a suite of proactive AI agents built directly into QuickBooks. These agents aim to reduce manual effort, improve accuracy, and create a connected environment where critical business functions work in sync.

Most small businesses manage operations across multiple disconnected tools, often leading to inefficiencies and duplicated work. QuickBooks' AI agents consolidate these processes within a single platform, giving businesses a holistic view of their finances. By automating repetitive tasks, the platform frees owners and finance teams to focus on strategic growth rather than administrative maintenance.

How the Payments Agent Works

The Payments Agent uses payment history and predictive analytics to identify potential delays and recommend tailored strategies that improve the likelihood of on-time payment. Features include:

• Personalized payment methods that suggest the most effective options based on a customer's past behavior and industry trends.
• Proactive invoice reminders with AI-generated, editable messages that include updated invoice details.
• Customizable late fees to encourage timely payment.
• Personalized invoice email subject lines designed to improve open rates.
• Auto-filled invoices created from documents, images, or text, with extracted details ready for review.

In the U.S. Intuit Assist Beta program, businesses using the Payments Agent's outstanding invoice notifications and AI-drafted reminders saw payments arrive an average of five days faster compared to those using standard reminders for the same customers.

Other AI Agents Supporting Business Operations

While the Payments Agent focuses on cash flow, QuickBooks has expanded its AI capabilities to cover other critical areas of business management. The Accounting Agent automates bookkeeping, transaction categorization, and reconciliation, ensuring financial records remain accurate and up to date. For mid-market companies, the Finance Agent delivers in-depth reporting, KPI analysis, and forecasting, using both performance metrics and peer benchmarks to inform strategic decisions.

Customer management also benefits from AI through the Customer Hub, included in most QuickBooks plans. Within this hub, the Customer Agent handles lead sourcing, drafts personalized communications, schedules meetings based on engagement data, and tracks every opportunity in the sales cycle. Later in the year, a Marketing Agent will be introduced to automate audience targeting, campaign execution, and content creation via Mailchimp, improving both customer acquisition and retention.

For larger or scaling enterprises, QuickBooks is preparing agents tailored to more complex needs. The Payroll Agent will collect and process employee time and attendance data, while the Project Management Agent will oversee project quotes, milestones, and budgets to keep teams on track. Together, these AI tools form an interconnected system designed to support business operations from accounting to customer engagement.

AI Payments Acceleration and the Future of Business Operations

The Better Business Advice report positions AI Payments Acceleration as a response to both technological advancement and market necessity. Faster payments not only improve liquidity but also reduce reliance on credit, strengthen supplier relationships, and enable reinvestment into growth initiatives.

By embedding AI into the payment cycle, QuickBooks addresses a fundamental operational pain point. The Payments Agent's predictive capabilities, combined with its integration into broader accounting and customer management functions, demonstrate how AI can create measurable business impact.

For small businesses and solopreneurs, even modest improvements in payment speed can reduce the time spent chasing invoices and increase stability in cash flow. For larger enterprises, the ability to integrate payment acceleration with advanced financial analytics provides a more comprehensive view of operational health.

Better Business Advice's findings align with wider industry trends where AI is increasingly used to automate repetitive processes, flag anomalies, and suggest actions that improve financial outcomes. AI adoption in accounting and payments is growing as businesses seek to consolidate functions within fewer platforms and eliminate inefficiencies from siloed tools.

QuickBooks' AI agents reflect this shift toward embedded intelligence, offering contextual recommendations rather than generic automation. The emphasis on control - where the user reviews and approves suggested actions - helps maintain accuracy while building trust in AI-driven processes.

The Better Business Advice report highlights how AI agents embedded in QuickBooks go beyond single-use tools, forming a coordinated system that supports accounting, finance, payments, customer management, and project oversight. This approach illustrates how AI, when thoughtfully integrated, can enhance both productivity and decision-making.

The full report is available at Better Business Advice.

About Intuit

Intuit is the global financial technology platform that powers prosperity for the people and communities we serve. With approximately 100 million customers worldwide using products such as TurboTax, Credit Karma, QuickBooks, and Mailchimp, we believe that everyone should have the opportunity to prosper. We never stop working to find new, innovative ways to make that possible. Please visit us at Intuit.com and find us on social for the latest information about Intuit and our products and services.

About Better Business Advice: Better Business Advice covers the news and strategies driving modern business success. The information provided by Better Business Advice does not, and is not intended to, constitute legal advice; instead, all information, content, and materials are for general informational purposes only. As an affiliate, Better Business Advice may earn commissions from services mentioned in the links provided.

SOURCE BetterBusinessAdvice.com