As of May 2018, all organisations will be required to comply with GDPR, the new legal framework which seeks to strengthen and unify data protection for all individuals within the EU. More wide-reaching and onerous than the existing Data Protection Act, GDPR also carries the threat of severe financial penalties for firms found to be in breach, with maximum fines being 20 million Euros, or 4% of the firm's global turnover - whichever is higher.
Created using Eclipse's suite of rapid development tools, the new application is an 'Information Asset Register' - a software tool that provides firms with a 'map' of what type of data they hold, if consent has been agreed, where the data was obtained, why the data is being used, and if it has an expiry date. These data 'reasons' are all key elements of the GDPR and it is widely accepted that all organisations must have an Information Asset Register as a default requirement.
Eclipse's Information Asset Register has been created as a standalone application - accessible outside of the firm's Law Society Endorsed 'Proclaim' case and practice management solution in order for all organisations to benefit - not just current Eclipse clients. The system can be delivered on-premise or in a hosted environment.
Eclipse's business solutions director, Tracy Blencowe, explains further:
"GDPR will have a huge impact on how organisations collect and manage the data of their staff, clients, and prospective clients. All businesses will need an Information Asset Register to track what data they hold and why - this is a minimum requirement, and businesses without a solution are automatically exposed to the 'lower' level fines of the higher of 10 million Euros, or 2% of global turnover.
"Our new Information Asset Register system provides an accessible and low-cost platform to enable law firms to implement best-practise processes and mitigate the risk of the severe financial penalties that a breach of GDPR will bring."
Eclipse Legal Systems, part of Capita Plc, is the UK's leading provider of legal software solutions, employing over 160 staff at its Yorkshire HQ.
The firm's Proclaim software system is in use by 25,000 professionals within a vast range of market sectors, territories and work areas. Proclaim is Endorsed by the Law Society (the only solution of its type to hold this accreditation) and integrates all case management, accounting, document management, reporting, time recording, task and diary functions into one desktop solution.
TouchPoint+ is Eclipse's unique self-service system, providing an always-on, platform agnostic portal for law firm clients and business partners.
Proclaim clients include:
- Co-operative Legal Services
- Deo Volente Solicitors
- Carillion plc
- QualitySolicitors (Howlett Clarke, Lockings, Oliver & Co, and others)
Eclipse's market territories include:
- UK and Ireland
- British Virgin Islands
Alternatively, call +44-(0)-1274-704100 or visit www.eclipselegal.co.uk
SOURCE Eclipse Legal Systems