GrubMarket Expands AI Orders Agent with Multi-Format Document Processor, Automating PDF, Excel, and CSV Order Processing

SAN FRANCISCO, Aug. 19, 2025 /PRNewswire/ -- GrubMarket, the AI-powered technology enabler and digital transformer of the American food supply chain industry, as well as one of the largest private food eCommerce companies globally, today unveiled a major upgrade to AI Orders, the order processing AI Agent in its GrubAssist AI product suite. AI Orders now comes with an AI-powered Multi-Format Document Processor, designed to relieve busy food distributors who receive large volumes of orders per day across a variety of file formats. By fully automating the ingestion and processing of PDF, Excel (xlsx), and CSV files containing purchase order information from customers, this cutting-edge, AI-powered capability eliminates manual data entry, reduces human error, and empowers sales teams to work more efficiently than ever before.

The AI-powered Multi-Format Document Processor is tailored to help sales teams handle incoming orders from diverse customer purchasing systems and communication channels. Wholesalers and distributors often receive hundreds of customer orders per day, including those in formats like PDFs, spreadsheets, and CSV files that require time-intensive manual processing. With this new feature, GrubMarket's AI Orders can instantly extract relevant order data from various file formats and apply intelligent reasoning and processing, such as complex customer and product matching. Powerful integration capabilities then enable the automatic creation of sales orders directly in the supplier's ERP or accounting system, with an optional human review step. The result is an AI-powered workflow that offers greater order accuracy and improved efficiency for the team.

Key Features and Benefits

• Zero Manual Data Entry: AI Orders automatically extracts key data elements from PDF, Excel, and CSV orders and maps them to sales order fields.
• Seamless Email Integration: Users can automatically route orders from sales team email inboxes or leverage manual file upload.
• Ready to Use: The AI is capable of reading and understanding a variety of order formats out of the box, including various layouts and file types.
• Advanced AI-Powered Data Mapping: AI Orders recognizes and maps both header-level (e.g., customer name, PO number, ship date) and line-item-level details (e.g., product name, quantity, and unit of measure).
• AI-Powered Product Recommendations: The AI ranks the most likely product matches, based on complex reasoning that accounts for historical orders, customer-specific order guides, and other key factors.
• Adaptive Learning: AI recommendations become more accurate with use, adapting to each customer's unique order history.
• Seamless ERP Integrations: AI Orders is fully compatible with leading systems, including WholesaleWare, Thyme, WaudWare PICS, Granite State, Produce Pro, and QuickBooks.
• Tighter Operations: Faster order processing enables quicker fulfillment and more accurate inventory tracking.
• Improved Employee Efficiency: Automating repetitive tasks allows sales teams to focus on higher-value activities.
• Expanded Sales Capacity: Streamlined workflows and adaptive AI support enable businesses to handle larger volumes of orders with ease.
• User-Friendly Interface: Intuitive design allows users to quickly review AI results using keyboard shortcuts.

"Our new AI-powered Multi-Format Document Processor solves a number of the key pain points associated with manual order processing for food distribution businesses and represents our continued commitment to developing valuable AI solutions that have a measurable positive impact on the food supply chain industry," said Mike Xu, CEO of GrubMarket. "By broadening our support to additional order formats common in our industry, we are doubling down on helping eliminate unnecessary operational inefficiencies and inaccuracies, enabling companies to focus more on growing their businesses."

"Wholesalers and distributors have been looking for a solution that streamlines order entry for unstructured and semi-structured order data for years," added Genevieve Wang, Chief Software Product Officer at GrubMarket. "With this innovation, we are delivering unmatched accuracy and efficiency in an end-to-end solution that includes full integration with a company's existing ERP or accounting system. The result is hundreds of hours of manual data entry saved, allowing employees to instead invest their time in higher-value tasks."

Industry data shows that manual order processing not only slows down operations, but is also prone to errors, which can result in costly delays and a poor customer experience. By leveraging proprietary AI models, GrubMarket has developed a cost-effective, intuitive solution that addresses these challenges head-on for businesses in the food supply chain industry.

The AI-powered Multi-Format Document Processor is now available as part of the AI Orders Agent and the GrubAssist AI product suite. For more information or to request a demo, visit www.grubmarket.ai/ai-orders.

About GrubMarket

GrubMarket is the AI-powered technology enabler and digital transformer of the American food supply chain industry, as well as one of the largest private food eCommerce companies globally. As the enterprise AI solutions provider for the American food supply chain, a first mover in the tech-enabled B2B food eCommerce space, and a pioneer offering cutting-edge, AI-powered software-as-a-service solutions, GrubMarket uses technology to fundamentally transform the American and global food supply chain. GrubMarket has been named to the prestigious CNBC Disruptor 50 list for three consecutive years. GrubMarket operates in all 50 U.S. states and has a global presence in Argentina, Canada, Chile, Colombia, Egypt, India, Mexico, South Africa, and Spain, with plans to expand further across the U.S., Canada, South America, Europe, Africa, and other parts of the world.

For Media Inquiries:
GrubMarket Media Team
Email: [email protected]

SOURCE GrubMarket