New OnBase 11.0 Redefines ECM Software for Higher Education

CLEVELAND, July 19, 2011 /PRNewswire/ -- As the higher education market continues to evolve, with more competition for students and increasing compliance requirements, so must the software it uses. This applies more than ever to enterprise content management (ECM) solutions. Colleges and universities have student information systems (SIS) in place, but they're looking to extend these systems to create faster, more effective ways to capture information and sync it in real-time across applications. Answering these needs and more, Hyland Software has redefined the capabilities of ECM software for colleges and universities with its latest software release, OnBase 11.0.

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"Colleges and universities are concerned with getting the right students in the door, faster, from the admissions application to the financial aid application. To be successful, they're relying on ECM software to get that student information compiled and evaluated as soon as the process starts, to integrate the information back-and-forth with the SIS, and to be able to access it from the Internet browser that fits their needs," said Bill Filion, vice president of development for Hyland Software. "Higher education institutions aren't finding ways to augment their SIS with these ECM capabilities in one complete package. But now, we're changing that with OnBase 11.0."

More than 1,800 additions and enhancements were made in Hyland Software's OnBase 11.0. For colleges and universities, these changes include:

-- Configurable SIS integrations – Beginning in OnBase 11.0, Hyland Software is offering new data-level integrations with applications, which for this release includes student information systems Datatel and PeopleSoft. These integrations require no custom coding and allow for real-time back-and-forth movement of data between the applications.

For example, most colleges and universities use checklists in the SIS to track the progression of the student record through processes like admissions and financial aid. Now, with OnBase 11.0, when documents and other types of content are brought into OnBase, the checklist in Datatel or PeopleSoft can be automatically and instantly updated. This way, staff no longer has to manually update the checklist, allowing for processes, like student application review when the file is completed, to be immediately started upon a change in the checklist.

-- Transcript capture and transfer credit evaluation – Now inherently available within OnBase, colleges and universities can use the ECM solution to evaluate transcripts on a school-by-school basis, including matching transfer credits with the articulation database and posting data to the SIS.

By providing the ability to automatically capture term, course and grade data from a transcript, manual data entry of these processes is reduced by more than 90 percent. This speeds time-to-degree and helps the institution meet both matriculation and customer service goals.

-- Cross-browser support – With many departments using the same system, it's important for colleges and universities to be able to use that one product within their preferred Internet browser, an issue that became more critical with the instability of long-term Java support on Mac. OnBase 11.0 offers this capability in its web client, allowing OnBase users to work in their preferred browser, from Mozilla Firefox to Internet Explorer 9, no matter the operating system.

For example, admissions counselors and faculty advisors can review student files and make decisions regardless of which browser they use to access their OnBase system.

Hyland Software is the largest provider of ECM software to colleges and universities. For more about Hyland and its OnBase ECM solution, go to http://www.hyland.com.

About Hyland Software and its OnBase Solution

For more than 20 years, Hyland Software has been dedicated to meeting organizations' needs for document and process management with OnBase, an enterprise content management (ECM) solution suite. As OnBase has evolved through consistent and customer-driven product innovation, it remains focused on automating business processes that depend on documents, content and people to operate more effectively.

Tailored for departments and comprehensive for the enterprise, OnBase is designed to grow with organizations, whether it chooses an on-premise or software as a service (SaaS) model. OnBase enables more than 10,200 organizations, including colleges and universities, to be more efficient today and into the future in departments from admissions to accounts payable to financial aid. Leveraging more than 250 Authorized OnBase Solution Providers, Hyland's partner network, these organizations span 61 countries. For more information about Hyland Software's ECM solutions, please visit http://www.hyland.com.

Media contact:
Kaitlin Maurer
(440) 788-6833
[email protected]  

SOURCE Hyland Software