Turn Your Office Processes Green

TAMPA, Fla., March 29 /PRNewswire/ -- With another Earth Day approaching, many businesses are looking for new ideas on going green.  One local expert says changing the way you manage and dispose of files and records can be good for the environment and your business.

"No matter what your business, chances are you have boxes full of confidential files that, at some point, will need to be disposed of," said Marshall Stevens, co-owner of Stevens & Stevens Business Records Management, a full-service records storage and management center.  "Too often those old files end up in a landfill, which is bad for the environment and poses a security problem for your business."  

In order to get a handle on your files in an eco-friendly manner, Stevens suggests establishing a records management and shredding plan.  By properly shredding and recycling, you can ensure a greener outcome that's secure for your business.  For an additional "green" option, he suggests utilizing software designed to manage hard copy files that have been converted into electronic format so the amount of paper being used can be reduced.

Stevens says when businesses are looking to go digital with records, seek a solution that will convert all files, no matter what the original format may be, into an electronic format.  Then, all files will be housed through a secure, content management system which acts as the new virtual file room.  "You'll save on printing and storage costs, not to mention time spent searching for misplaced files," he said.  "You're also doing your part by helping keep our air clean, reducing the amount of trees being cut down and preserving water."

It may seem overwhelming to tackle all this on your own, so Stevens suggests partnering with a firm that specializes in eco-friendly document management and destruction services. He says, "They can help ensure things are being done right and in an environmentally friendly way."

So this Earth Day, consider establishing a "green" records management policy.  It'll improve efficiencies, make your business more secure and you'll be kinder to the environment

Stevens & Stevens Business Records Management is a full-service records storage and management center providing services throughout the Tampa Bay area.  For more information, visit www.ssbrm.com and follow Stevens & Stevens on Twitter at: http://twitter.com/StevensBRM or on Facebook at: http://www.facebook.com/ssbrm.

SOURCE Stevens & Stevens Business Records Management