Autonomy Process Automation Chosen by Palm Beach County School District to Enhance Operational Efficiency

Module Used by 25,000 Employees to Automate the Processing of More than 2,000 Administrative Forms Based on the Understanding of the Documents' Content

Jun 22, 2010, 04:00 ET from Autonomy Corporation plc

CAMBRIDGE, England and SAN FRANCISCO, June 22 /PRNewswire-FirstCall/ -- Autonomy Corporation plc (LSE: AU. or AU.L), a global leader in infrastructure software for the enterprise, today announced that the Palm Beach County School District has significantly enhanced its operational efficiency by implementing Autonomy Process Automation. The twelfth largest school district in the nation, Palm Beach County is using Autonomy to transform its traditional paper-based processing of more than 2,000 administrative forms into an automated electronic process based on the understanding of the documents' content. Autonomy Cardiff's Certified Partner, Informa Software, was the systems integrator for the project.

Autonomy Process Automation includes electronic forms, electronic signatures and workflows, and is used by 25,000 School District employees, and 170,000 students and parents. These forms range from academic to human resources / payroll and finance-related forms. With Autonomy, the School District can rapidly transform all documents and forms into digital data. The system then immediately triggers a workflow to allow a secure audit trail to be captured at every step of the process. In addition, Autonomy empowers automation of the form processing by allowing the data to be automatically and immediately validated for accuracy as it is being entered.

Traditional paper-based processes are often complex in nature, involving legally binding documentation, multiple layers of approval, signatures and a significant amount of paperwork. By automating many of its paper based processes, the School District has significantly reduced the processing time and provides the ability to track the status of each process with the click of a mouse.

"As the nation's twelfth largest public school district, we process an enormous amount of forms each day. Our previous manual paper-based processing of forms was simply not meeting the needs of our students, faculty, employees and other constituent groups," said Kara Rubinson, general manager of IT Applications at the School District of Palm Beach County. "By enabling us to move many of these paper-intensive processes into a secure online environment, Autonomy Process Automation has significantly reduced the time and costs associated with the management of our business processes. Security, scalability, compliance, as well as ease of use and integration were important factors in our selection of the Autonomy solution."

Rubinson continued, "For example, the School District's Human Resources Department was recently directed to put together an online course on Code of Ethics for our 25,000 employees. Each participant was required to watch a video, take a test and then sign a form stating that they have read the policy. This signed form then goes into each of the participant's personnel file. In the past, our staff members would have to hand sign their form, which were then all physically transported to a central location for scanning and indexing into each person's personnel file. It was a very labor intensive and time-consuming process. With LiquidOffice, our employees are now able to watch the video, take an online test, and then electronically sign the form that gets routed automatically into their personnel file within minutes. Automating this one process has saved our School District an enormous amount of time and money, while improving our operational efficiency."

"We are pleased to help the Palm Beach County School District improve its operational efficiency by eliminating manual processes and providing their administrators with immediate access to data and forms," said Sean Sullivan, Autonomy Cardiff's CEO. "Autonomy's award-winning Process Automation has delivered process acceleration and hard cost savings to thousands of organizations around the world. Our scalability, security and performance are unmatched in the industry."

For more information on Autonomy Process Automation, please visit

About Autonomy

Autonomy Corporation plc (LSE: AU. or AU.L), a global leader in infrastructure software for the enterprise, spearheads the Meaning Based Computing movement. It was recently ranked by IDC as the clear leader in enterprise search revenues, with market share nearly double that of its nearest competitor. Autonomy's technology allows computers to harness the full richness of human information, forming a conceptual and contextual understanding of any piece of electronic data, including unstructured information, such as text, email, web pages, voice, or video. Autonomy's software powers the full spectrum of mission-critical enterprise applications including pan-enterprise search, customer interaction solutions, information governance, end-to-end eDiscovery, records management, archiving, business process management, web content management, web optimization, rich media management and video and audio analysis.

Autonomy's customer base is comprised of more than 20,000 global companies, law firms and federal agencies including: AOL, BAE Systems, BBC, Bloomberg, Boeing, Citigroup, Coca Cola, Daimler AG, Deutsche Bank, DLA Piper, Ericsson, FedEx, Ford, GlaxoSmithKline, Lloyds TSB, NASA, Nestlé, the New York Stock Exchange, Reuters, Shell, Tesco, T-Mobile, the U.S. Department of Energy, the U.S. Department of Homeland Security and the U.S. Securities and Exchange Commission. More than 400 companies OEM Autonomy technology, including Symantec, Citrix, HP, Novell, Oracle, Sybase and TIBCO. The company has offices worldwide. Please visit to find out more.

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SOURCE Autonomy Corporation plc