RenewData Unveils the Market's First Keyword Development Service for eDiscovery

Anagram offers a user-friendly, defensible method for developing keywords during the litigation process, addressing recent court rulings requiring more-efficient keyword selection

Jun 23, 2010, 08:00 ET from RenewData

AUSTIN, Texas, June 23 /PRNewswire/ -- RenewData®, a leading provider of eDiscovery, archiving and review-acceleration solutions, today announced it has released Anagram Keyword Development, a service that vastly expedites and removes the risk from the keyword selection process associated with legal or regulatory matters. This unique offering provides RenewData clients with a more defensible and reliable method for developing the keywords needed to find responsive documents.

"The Anagram methodology is a unique process that solves a real market problem," said Steven Horan, Chief Executive Officer of RenewData. "Everyone in eDiscovery knows there is a real need for a defendable, cost effective method for developing keywords. The current process has come under a tremendous amount of criticism because it is inaccurate and often results in contentious negotiations between legal teams.  Anagram Keyword Development is the first simple, transparent and defensible methodology for selecting keywords that will transform how organizations prepare for eDiscovery and investigations."

The time required to review large amounts of documents retrieved from an organization can be cumbersome and costly. Keyword search remains the most widely used content-centric approach for reducing the amount of data for review.  However, most keyword selection methods are ad hoc, extremely inefficient and have no clear process. Traditional keyword selection methods can produce lists that are either too broad or too narrow, meaning valuable time is wasted manually reviewing irrelevant content or critical documents are missed altogether.  

In today's litigation environment, the process used for selecting keywords must be documented and defensible. Disjointed selection processes can result in costly sanctions, adverse inferences or other unfavorable rulings. For example, in the case William A. Gross Constr. Assocs. v. Am. Mfrs. Mut. Ins. Co. both parties failed to cooperate on the creation of the keywords to search an e-mail database. Based on the major dispute over search terms, the judge offered an unfavorable opinion which set a new standard for the use of keywords in eDiscovery. He stated that there needs to be "careful thought, quality control, testing, and cooperation with opposing counsel in designing search terms or 'keywords' to be used to produce emails or other electronically stored information."

"We continue to believe eDiscovery technology should empower keen legal insight, not replace it," says Horan. "Anagram achieves this. The elegance of Anagram is its ability to leverage human knowledge and language in a way that makes the eDiscovery process so much more efficient. Using the Anagram method, a legal professional can develop the keywords and phrases for a case issue in a fraction of time the current methods take. The accuracy, cost savings and time efficiencies Anagram delivers will make it an industry standard as a method for developing keywords in the future."

Anagram deploys a patent-pending method for extracting, analyzing and displaying the entire vocabulary of the document collection, in a manner which makes synonym expansion fast and accurate. RenewData clients can now quickly find all possible keywords, therefore lowering downstream review costs and providing a good balance between precision and recall.  The process allows attorneys to move directly from the concepts they are seeking within the collection of documents to the formation of key phrases that will identify documents containing those concepts. Anagram's capabilities can benefit clients beyond eDiscovery as well, including content management, scientific research and regulatory compliance.

This methodology has been tested by some of the largest and most demanding organizations in the world and is delivering clear, measurable results and benefits.  Anagram is currently integrated into RenewData's service platform but future versions of this methodology will be available as a product in the near future, allowing clients to take even more of the eDiscovery process in house. In addition, by delivering Anagram as a software offering, RenewData partners will be able to integrate the solution into their client engagements as well.

About RenewData

RenewData is a trusted provider of eDiscovery, archiving and review-acceleration solutions to help law firms, corporations, and government agencies manage the inherent risks associated with Electronically Stored Information (ESI). RenewData services feature unique and scalable technology, superior legal and technical expertise, and a high security facility to deliver defensible, accessible, and manageable data to our clients in a cost-effective and timely manner. RenewData has been ranked a top provider for five consecutive years in the Socha-Gelbmann Electronic Discovery Survey Report and included for three years in Inc. Magazine's list of fastest-growing privately held companies. For more information, visit or call 888.811.3789.

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