EDISON, N.J., March 21, 2011 /PRNewswire/ -- Before springtime flooding hits all parts of the Tri-State region, business owners need to get prepared. Dan Locker of Cityside Archives says failing to protect business records could be devastating.
"The majority of businesses keep information in self-storage or in home or office basements because it doesn't cost anything," said Locker, CEO of the full-service document management firm serving the Tri-State area. "It's important to remember, business information is priceless so if these storage areas aren't secure, the results could be devastating. Without certain information, a business may lose clients and it may not be complying with records-related regulations which could mean the loss of the business altogether."
To ensure information security and retention, businesses, regardless the size, location or industry should create a disaster recovery plan. "These plans provide solutions to possible disasters, be it a fire, flood or even a power outage," said Locker. "A solid plan will keep you up and running, regardless the disaster."
When developing or updating a disaster recovery plan, consider the following:
- Key document back-ups – Back-up everything and store them in multiple locations, so if, for example, your basement floods, another copy of your information will still available.
- 24-7 access – Disasters or "down time" can happen at any time, typically with little or no advance warning. Be sure all information is accessible regardless of the time or day.
- Secure location – Make sure the storage location doesn't have a history of being affected from storms and is secured with alarms, security cameras and passcodes.
- Get advice from an expert – Talk with a local records management firm that can give you ideas on what you should be keeping and how. Speak with a company that has a secure facility, a solid track record that also has their own disaster recovery plan.
"Remember, it's always better to be safe than sorry when it comes to your business' most important asset," said Locker.
For more than 20 years, Cityside Archives has been providing document management services to customers ranging from small businesses to Fortune 500 firms throughout the Tri-State area. For more information, visit www.citysidearchives.com, www.twitter.com/CitysideDocMgmt or Facebook.com and search for Cityside Archives.
SOURCE Cityside Archives