NEW YORK, March 7, 2019 /PRNewswire/ -- Experienced meeting planners know that a "simple meeting" isn't always as easy to coordinate as it may sound. Regardless of meeting size, the logistics involved can be complex and require strong attention to detail and careful planning, as explained in the article Simple Meetings Primer: Tips for Holding a Successful Meeting, which appears on ViewFrom36k, an online resource dedicated to business travel and meetings advice and insights from top industry experts.
"The success of every meeting, no matter the size, hinges upon many factors such as selecting the right location, anticipating potential weather or other disruptions, ensuring desirable food and beverage choices, and having the correct audio-visual equipment available, just to name a few," said Gabe Rizzi, President of Travel Leaders Corporate, a division of Travel Leaders Group, the organization behind ViewFrom36k. "Our highly skilled experts have assembled their top pointers to help ensure a smooth and successful gathering."
Here are some factors to consider:
Location – Choosing the location and venue is the first and perhaps most important decision when planning a meeting. Identifying a location that is convenient and easy to get to for a majority of the attendees as well as central to other planned activities, if applicable, are primary considerations.
Contingency Plans – Have a contingency plan for major weather events and other unforeseen issues. Establish Plan B ahead of time to avoid last-minute chaos.
Group Discounts – Depending on the size of the group, many travel suppliers offer group discounts, in some cases for as few as 15 people.
Food and Beverage – The amount and type of food and beverages available during a meeting are important. Not only should the offerings be appealing but special arrangements to accommodate vegetarians, vegans, those with lactose intolerance or other food allergies, etc., should be identified and factored in during the planning phase.
Other Considerations – Audio-visual requirements and availability of adequate Wi-Fi are also important and often cost extra. If the city or property you choose requires union labor, you could end up paying more than you'd planned. Any needed transportation arrangements should be factored into both the planning and the budget, as well.
Travel Leaders Group offers clients a Simple Meetings Optimizer designed for use by non-meeting planners and meeting professionals, alike. It helps a user easily cover all the bases when planning a meeting in just a few minutes.
ViewFrom36k is a thought-leading digital content hub developed by Travel Leaders Group that gives a comprehensive big-picture view of business travel, along with the solutions needed to lower costs, increase traveler satisfaction and drive revenue growth.
Travel Leaders Corporate is a wholly-owned division of Travel Leaders Group, specializing in business travel fulfillment, strategic meetings management and data analytics.
For more information or to take advantage of Travel Leaders Corporate's personalized service and cutting-edge corporate business travel solutions that provide a complete travel enrichment experience, email email@example.com or call 877-404-4173.
About Travel Leaders Group
Travel Leaders Group (www.TravelLeadersGroup.com) is transforming travel with a commitment to our vacation and business travel clients through our progressive approach toward each unique travel experience. Having already assisted millions of travelers, Travel Leaders Group manages leisure, business and franchise travel operations under a variety of diversified divisions and brands. With over 6,000 agency locations, Travel Leaders Group ranks as one of the industry's largest travel agency companies. Travelers also have access to The Travel Collection by Travel Leaders Group, a portfolio of select travel offers including discounts on international and domestic flights, value-added benefits at lodging establishments, shipboard credits on cruises and savings on escorted and vacation packages. Membership to The Travel Collection is offered at no additional cost to U.S. American Express Gold Card, Business Gold Rewards Card, Platinum Card® and Business Platinum Card® Members. For more information visit www.TheTravelCollection.com.