Hurricane-Proof Your Information

NEW BERN, N.C., April 27 /PRNewswire/ -- A hurricane is heading your way and you aren't sure what to do about your business' information, because you really haven't thought about it until now.  With experts predicting a hurricane season with above average activity in the Atlantic region, now's the time to update your document storage plans so when a storm blows in, your information will be protected.  

"Many business owners don't realize how valuable their information is until it's gone," said Gail Bisbee, president/CEO of CRMI, a North Carolina firm specializing in document management and protection.  "It's far easier to safeguard your information now instead of trying to recover documents after a storm."

Bisbee suggests the following pre-hurricane tips:

• Back-up files – Always have multiple formats of a document.  Scan a hard copy file so it's converted to an electronic document.  Back-up these electronic copies as well, and store back-up files in multiple locations.
• Chose a secure location – When storing your primary back-up documents, find a location that can withstand high winds, detect fires and is equipped with security cameras.  Consider speaking with a firm that specializes in document protection.  Look for one that will protect your documents from water, heat and dust and is equipped with motion detection and employee entry coding and logging.  By choosing this option, your documents will be available all the time.  
• Go digital – Seek out a solution that will convert all files into an electronic format.  Then, all files will be housed through a secure, content management system which acts as the new virtual file room.  By doing this, even if all your back-ups are destroyed, you'll still be able to login to your virtual file room to access your information.

"Hurricane season can be an uneasy time, but by taking the time now to properly protect your information, you can relax knowing that when a storm does blow in, your information won't be affected," said Bisbee.  "It can mean continued success – or failure – for your business."

Founded in 1995, Confidential Records Management, Inc. (CRMI) is a North Carolina based business with state-of-the-art record management facilities throughout North Carolina. CRMI is the industry leader in professional records and information management.  For more information visit www.crmi-online.com.

SOURCE Confidential Records Management, Inc.