Productivity Expert Kimberly Medlock Says Email Wastes 2,000 Hours a Year at Average Office

MEMPHIS, Tenn., June 5, 2012 /PRNewswire/ -- Inefficient email practices rob the average small business of more than 2,000 hours a year, says email management expert Kimberly Medlock, who launched a new online training course today to help office workers be more productive.

"A company with 50 employees, each spending just 10 minutes a day on unnecessary email, wastes 2,000 hours a year of productivity," says Medlock, whose new "Get Organized with Outlook Online Course" can help office administrators create systems for managing email that reduce stress and improve productivity. "Consistently doing the right 'little' things can often pay off with big results."

"The course will help workers at small businesses become more productive as they learn how to clean out inboxes with a system that helps process email," says Medlock, who speaks to businesses and associations about time management, office productivity and stress reduction. 

"Office administrators and managers will learn about very useful Outlook features that can save tons of time and improve their companies' communication reputation," says Medlock, president of Productive Matters, a productivity training, coaching and consulting company for large businesses and small businesses. 

"I believe in the power of organization for your time, mind, spaces and information. When your work environment is disorganized it can drain mental energy. There's something about having clarity and control over all the loose ends that makes a person feel confident to handle situations. I am an expert at helping people learn how to clear the clutter in their time, mind, spaces and information," said Medlock, a Certified Microsoft Outlook Specialist.

She offers these tips to improve office productivity:

• SYSTEMS stands for Saves You Stress Time Energy Money Space.
• Limit places for notes, reminders and lists.
• Being organized is more about the habit than it is about the gadgets. 
• Don't use an inbox as a to-do list. 
• Be mindful to process email not just "check" email. The goal is to Read - Respond - Remove. 

Office administrators, managers and busy professionals who take the class will:

• Save tons of time.
• Improve peace of mind.
• Eliminate paper notes.
• Reduce mental clutter.

The course is available 24x7 online so workers can access the training whenever it is convenient for them and can replay lessons as often as they need - for up to six months. An online quiz can assess skills before and after the course so learning can be measured and celebrated.

"I offer my 'no tech-talk' promise. I don't talk computer jargon, so anyone will be able to understand everything covered. The course is delivered in a style that will feel like I am sitting right beside you, one-on-one and casual form. You'll probably even smile and chuckle along the way," she said.

"You can be smarter and more in control of email, time and information in less than one day. Module 1 is only 15 minutes. The three other modules are less than an hour long. So 'Type-A' folks can be super smarter using Outlook and better organized by the end of day one," she said.

The course is designed for people who wonder:

• What's the best way to know when to keep or delete an email?
• How can you use Outlook for project management?
• Is it possible to manage 200 emails a day?
• Where should I put my tasks: on my calendar or my to-do list?
• What if I prefer using a "paper" for my planning/planner?
• How can I stop people from emailing me junk, jokes and pleas?
• Can I share my calendar with others if they aren't in my company?

"The course will help people be even more effective and have more time for the things that matter the most," she said. "People will save time and have fewer hassles as they learn a system with unique insights that they can use for a lifetime."

The course is available for only $297. For information, go to http://www.kimberlymedlock.com/component/content/article/105.html

SOURCE Kimberly Medlock