Virtual Accountant (2025): QuickBooks Recognized as Top Virtual Accounting Tool for Small Businesses in Report by Expert Consumers

NEW YORK, July 23, 2025 /PRNewswire/ -- Expert Consumers has named QuickBooks the leading virtual accounting solution for small businesses in 2025, recognizing the platform's recent advances in AI-driven financial management.

Best Virtual Accountant

• QuickBooks - an all-in-one financial management platform that helps small businesses automate accounting, track expenses, and manage cash flow

AI Agents Redefine Small Business Accounting

QuickBooks' designation as a top virtual accountant reflects a broader shift in how small businesses approach financial management. Traditionally, small business owners have balanced manual bookkeeping with part-time accounting help. In 2025, automation is closing this gap. QuickBooks has positioned itself at the forefront of this transition by introducing AI-powered agents that perform complex accounting tasks autonomously.

These AI agents are capable of handling a variety of financial functions. The system goes beyond simple automation, using real-time data analysis to categorize expenses, monitor cash flow, project future financial scenarios, and prepare businesses for tax filing deadlines.

Introducing Agentic AI for Proactive Financial Management

A major factor behind QuickBooks' top ranking is its deployment of agentic AI, a system that proactively manages financial tasks on behalf of the user. Unlike traditional automated workflows that require constant manual setup, agentic AI can analyze business patterns, identify risks, and recommend actions in advance.

For example, if a business is at risk of a cash flow shortfall, QuickBooks can notify the owner before the issue arises, offering solutions such as adjusting invoicing schedules or deferring certain expenses. The AI can also draft financial documents and reports, giving users a starting point for review rather than forcing them to build everything from scratch.

Balancing Automation with User Control

One of the report's key findings is QuickBooks' focus on user-controlled automation. While the AI performs many tasks autonomously, final decisions always remain with the business owner. QuickBooks presents AI-generated drafts, forecasts, and recommendations in editable formats, ensuring transparency and preventing overreliance on automated outputs.

This approach addresses common concerns among small business owners who worry about losing control over financial decisions. By keeping the user in the loop, QuickBooks strikes a balance between efficiency and oversight.

Real-Time Financial Modeling and Tax Readiness

Expert Consumers' analysis also highlights QuickBooks' new real-time financial modeling capabilities. Business owners can now access predictive insights to plan for various scenarios, such as revenue fluctuations, rising expenses, or changes in vendor terms. This allows for more informed decision-making and reduces the likelihood of unexpected financial challenges.

Additionally, QuickBooks has streamlined tax preparation processes by organizing financial data throughout the year. The system automatically compiles relevant information, generates draft tax summaries, and reduces the administrative burden that typically accompanies quarterly and annual tax filings.

Meeting the Evolving Needs of Small Businesses

The review underscores a growing trend: small businesses are adopting tools that enable them to compete with larger enterprises by leveraging technology. QuickBooks leads this space by offering AI-driven features previously unavailable to companies without dedicated finance teams.

As automation continues to evolve, Expert Consumers expects virtual accounting platforms to become a standard part of small business operations. In 2025, QuickBooks sets the benchmark for what a virtual accountant can offer - combining automation, proactive financial management, and user empowerment in one platform.

Click here to explore the AI features of QuickBooks. For more information, please visit ExpertConsumers.org.

About QuickBooks

QuickBooks is a leading financial management platform developed by Intuit. Designed primarily for small and mid-sized businesses, QuickBooks offers tools for accounting, invoicing, payroll, tax preparation, and financial reporting. In 2025, QuickBooks expanded its services with AI-driven features, helping business owners automate routine tasks, forecast cash flow, and manage their finances with greater efficiency. The platform is widely used by entrepreneurs, freelancers, and accounting professionals to streamline day-to-day financial operations.

About ExpertConsumers.org: Expert Consumers delivers news and insights on consumer products and services. As an affiliate, Expert Consumers may earn commissions from sales generated using links provided.

SOURCE ExpertConsumers.org