2014

Greatland to W-2 & 1099 Filers: Remember About Additional Filing Dates

GRAND RAPIDS, Mich., Feb. 20, 2013 /PRNewswire/ -- When it comes to 1099 and W-2 filing and deadlines, after the initial Jan. 31 date for mailing recipient copies, it can be all too easy to relax and forget about state and other federal filing deadlines. 

Greatland, one of the country's leading providers of W-2 and 1099 products, has witnessed first-hand many of its customers overlooking these additional filing deadlines and scrambling last-minute to meet deadlines. As a result, Greatland wants to remind businesses of the key upcoming filing dates.

State deadlines

The deadline for state W-2 and 1099 filing varies by state, with 41 states requiring reporting.  For the majority of states, the deadline is Feb. 28, 2013, but that is not the case across-the-board. Below is a full list of state requirements and corresponding deadlines:

Agency Code

Forms

Required Reconciliations

Due Dates

AL

W-2, W-2c, W-2G, 1096, 1098, 1098-C, 1098-E, 1098-T, 1099-A, 1099-B, 1099-C, 1099-CAP, 1099-DIV, 1099-G, 1099-INT, 1099-LTC, 1099-MISC, 1099-OID, 1099-PATR, 1099-Q, 1099-R, 1099-S, 1099-SA, 5498, 5498-ESA, 5498-SA

A-3

2/28



Form 96




Federal 1096


AK

No W-2 and/or 1099 reporting requirement due to no state income tax.



AZ

W-2, W-2c, W-2G, 1099-R

A1-R, A1-APR

2/28

AR

W-2, W-2c, W-2G, 1098, 1098-C, 1098-E, 1098-T, 1099-A, 1099-B, 1099-C, 1099-CAP, 1099-DIV, 1099-G, 1099-INT, 1099-LTC, 1099-MISC, 1099-OID, 1099-PATR, 1099-Q, 1099-R, 1099-S, 1099-SA, 5498, 5498-ESA, 5498-SA

AR3MAR

2/28

CA

W-2s are not required to be submitted to the state, but must be provided to employees. Employers must file Forms DE 9 and DE 9c to report personal income tax withheld, among other taxes.




W-2G, 1098, 1098-C, 1098-E, 1098-T, 1099-A, 1099-B, 1099-C, 1099-DIV, 1099-G, 1099-INT, 1099-LTC, 1099-MISC, 1099-OID, 1099-PATR, 1099-Q, 1099-R, 1099-S, 5498, 5498-ESA

Not Applicable

3/31

CO

W-2, W-2c

DR 1093

E-file: 3/31




Paper: 2/28


W-2G, 1099-MISC, 1099-R

DR 1106

E-file: 3/31




Paper: 2/28

CT

W-2, W-2c

CT-W3

E-file: 3/31




Paper: 2/28


W-2G, 1099-MISC, 1099-R

CT-1096

E-file: 3/31




Paper: 2/28

DE

W-2, W-2c, 1099-MISC, 1099-R

WR, WR8

E-file: 3/31




Paper: 2/28

DC

W-2, W-2c

FR-900B

1/31


W-2G, 1099-MISC, 1099-R

Not Applicable

1/31

FL

No W-2 and/or 1099 reporting requirement due to no state income tax.



GA

W-2, W-2c, W-2G, 1099-MISC, 1099-R

G-1003

2/28

HI

W-2, W-2c

HW-3

2/28


1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R

Not Applicable

2/28

ID

W-2, W-2c, W-2G, 1098, 1099-A, 1099-B, 1099-C, 1099-MISC, 1099-R, 1099-S

ID 967

2/28

IL

W-2

Not Applicable

3/31

IN

W-2, W-2c, W-2G, 1099-R

WH-3

2/28

KS

W-2, W-2c, W-2G, 1098, 1098-C, 1098-E, 1098-T, 1099-A, 1099-B, 1099-C, 1099-CAP, 1099-DIV, 1099-G, 1099-H, 1099-INT, 1099-LTC, 1099-MISC, 1099-OID, 1099-PATR, 1099-Q, 1099-R, 1099-S, 1099-SA, 5498, 5498-ESA, 5498-SA

KW-3, KW-3E

2/28

KY

W-2, W-2c, W-2G, 1099-MISC, 1099-R

42A806

1/31

LA

W-2, W-2c, W-2G

L-3

2/28

MA

W-2, W-2c, 1099-B, 1099-DIV, 1099-INT, 1099-MISC, 1099-PATR, 1099-R

M-3, M-3M

W-2: 3/31




1099: 2/28

MD

W-2, W-2c, W-2G, 1099-G, 1099-R, 1099-S

MW508

2/28

ME

W-2, W-2c, 1099-B, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R

W-3ME

3/31

MI

W-2, W-2G, 1099-MISC, 1099-R

MI 165

2/28

MN

W-2, W-2c, W-2G, 1098, 1099-A, 1099-B, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R, 1099-S, 5498

Not Applicable

2/28

MO

W-2, W-2c, W-2G, 1099-R

W-3

2/28


1099-MISC

MO-96

2/28



Federal 1096


MS

W-2, W-2c, W-2G, 1099-B, 1099-C, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-PATR, 1099-R, 1099-S, 1099-SA

89-140

W-2 & 1099-R:




E-file: 2/28




Paper: 1/31




1099s:




3/15

MT

W-2, W-2c, W-2G, 1098, 1098-C, 1098-E, 1098-T, 1099-A, 1099-B, 1099-C, 1099-CAP, 1099-DIV, 1099-G, 1099-INT, 1099-LTC, 1099-MISC, 1099-OID, 1099-PATR, 1099-Q, 1099-R, 1099-S, 1099-SA, 5498, 5498-ESA, 5498-SA

MW-3

2/28

NV

No W-2 and/or 1099 reporting requirement due to no state income tax.



NH

No W-2 and/or 1099 reporting requirement due to no state income tax.



NC

W-2, W-2G, 1099-MISC, 1099-R

NC-3, NC-3M

2/28

ND

W-2, W-2c, W-2G, 1099-B, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R, 1099-S

Not Applicable

E-file: 3/31




Paper: 2/28

NE

W-2, W-2c, W-2G, 1099-MISC, 1099-R

W-3N

2/1

NJ

W-2, W-2G, 1098, 1098-C, 1098-E, 1098-T, 1099-A, 1099-B, 1099-C, 1099-CAP, 1099-DIV, 1099-G, 1099-H, 1099-INT, 1099-LTC, 1099-MISC, 1099-OID,1099-PATR, 1099-Q, 1099-R, 1099-S, 1099-SA, 5498, 5498-ESA, 5498-SA

NJ-W-3

2/28

NM

W-2, W-2c, W-2G, 1099-MISC, 1099-R

RPD-41072

2/28

NY

No W-2 and/or 1099 reporting. Annual wage and withholding information is reported on the 4th quarter or final NYS-45 return filed for the year.


2/28

OH

W-2, W-2G, 1099-R

IT-3

2/28

OK

W-2G, 1099-MISC, 1099-PATR, 1099-R

G-141

2/28

OR

W-2

Form WR

3/31

PA

W-2, W-2G, 1099-MISC, 1099-R

REV-1667

1/31

RI

W-2, W-2G, 1099-MISC, 1099-R

RI-W3

2/28

SC

W-2, W-2G, 1099-MISC, 1099-R

WH-1612

2/28

SD

No W-2 and/or 1099 reporting requirement due to no state income tax.



TN

No W-2 and/or 1099 reporting requirement due to no state income tax.



TX

No W-2 and/or 1099 reporting requirement due to no state income tax.



UT

W-2, W-2c, W-2G, 1099-MISC, 1099-R

TC-941R

E-file: 3/31




Paper: 2/28

VT

W-2, W-2G, 1099-MISC, 1099-R

WH-434

2/28

VA

W-2, W-2G, 1099-MISC, 1099-R

VA-6

2/28

WA

No W-2 and/or 1099 reporting requirement due to no state income tax.



WV

W-2, W-2G, 1099-MISC, 1099-R

IT-103

2/28

WI

W-2, W-2c, W-2G, 1099-MISC, 1099-R

WT-7

W-2, W-2G: 1/31




1099:




E-file: 3/31




Paper: 2/28

WY

No W-2 and/or 1099 reporting requirement due to no state income tax.







* If date shown falls on a Saturday, Sunday or legal holiday, the due date is the next business day.


 

W-2 & 1099 Federal Filing Deadlines

Below are the federal deadlines to remember to avoid unnecessary penalties:

January 31, 2013

2012 W-2 & 1099 copies to

Recipients/Employees


2012 940 & 944 to IRS

*Although this deadline has passed, businesses should still
file W-2 & 1099 forms as soon as possible if they have yet to
do so. If you fail to file a correct Form W-2 by the due date
and cannot show reasonable cause, you may be subject to a
penalty, which is based on when you file the correct Form W-2.


February 28, 2013

Paper Format:

2012 1099 Federal (IRS) Filing

February 28, 2013

Paper Format:

2012 W-2 Federal (SSA) Filing

Or


April 1, 2013

E-file Format:

2012 W-2 & 1099 Federal

(IRS/SSA) Filing



* Exceptions may apply

Quarterly 941 Deadlines

The quarterly deadlines for paper and e-filing are the same for 941/Schedule B. Form 941 is a quarterly report of wages paid to employees and withholdings made by employers and also includes information on the employer's share of Medicare and Social Security taxes during the period reported.

Quarter

Ending

Due Date

Jan, Feb, Mar

March 31

April 30

April, May, Jun

June 30

July 31

Jul, Aug, Sep

September 30

October 31

Oct, Nov, Dec 

December 31

January 31

Additional helpful information regarding W-2 and 1099 reporting requirements can be found on at Greatland.com or on Greatland's speedEfiler.com online e-filing site.

About Greatland
Greatland (www.greatland.com) is the W-2 and 1099 specialist, focused on providing guidance, products, and solutions for small to mid-size businesses and accountants.  Through Greatland's subsidiaries – Greatland, Nelco, FileTaxes.com and Broker Forms – the company offers an extensive array of specialized products for business: W-2 forms, 1099 forms, W-2 and 1099 software, online filing, business checks and check writing software, presentation materials, income tax preparation supplies, and mortgage forms.  Greatland is an employee-owned company with locations in Grand Rapids, Mich. and Green Bay, Wis.  Follow us on Facebook or Twitter: @GreatlandCorp 

SOURCE Greatland



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